Discover ways to add contact hyperlinks to supply context and encourage connections by mentioning an individual with a Google account in a Doc.

Google Docs on the internet are actually only a bit extra networked. Sort the @ image adopted by a couple of characters from an individual’s identify, then choose a contact from the displayed checklist. Google Docs inserts your contact’s identify with a grey-scale, pill formed background (Determine A).

Determine A

Screenshot of Google Doc on the web, with @andy w typed in the document, and five different potential Andy Wolber accounts (each with different associated addresses) displayed for selection.

In a Google Doc on the internet, kind @ adopted by a couple of letters of a contact’s identify, then choose your supposed contact from the displayed checklist to create a contact hyperlink. 

Place your cursor over the identify and that is when the magic of a web based, networked doc occurs: contact particulars, hyperlinks and motion icons show. The main points embody objects corresponding to electronic mail, telephone and placement data, whereas the hyperlinks could result in any internet assets added by the particular person on their Google profile. 

Moreover, the hyperlink could provide one-click (or faucet) entry to actions that allow you to electronic mail, chat, name, video convention or schedule a gathering with the particular person. These actions show each in Google Docs on the internet and within the Google Docs Android app, though the actions could differ between the 2 platforms (Determine B). Presently, a faucet on the contact identify within the Google Docs iOS apps brings up a proposal to electronic mail the particular person.

Determine B

Screenshot of Google Doc on Android, taken immediately after the author tapped on the Andy Wolber contact link. It displays Andy Wolber (You) and Albuquerque, NM, with active email, calendar, and call buttons below. A chat button is displayed, but grayed out.

In Google Docs on Android, faucet on a contact hyperlink to show information and entry actions, corresponding to ship an electronic mail, schedule a gathering, chat or name.

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A contact hyperlink in a Google Doc offers context and encourages actions. As a substitute of questioning “Who is that this particular person?” a reader could transfer their cursor over a contact identify to show extra details about the contact. As a substitute of needing to open one other tab or app, a reader could transfer from studying to emailing, scheduling, chatting or video conferencing rapidly. 

SEE: Google Sheets: Ideas and tips (TechRepublic obtain) 

If the particular person talked about does not but have entry to the Google Doc, the system provides a remark close to your textual content (Determine C). This remark can function a immediate to Share entry to the Doc with them, or might be dismissed, when you select.

Determine C

Screenshot that shows an contact added, with a prompt in the margins that reads "Mentioned people don't have access to this document" with Share and Dismiss actions available.

Google Docs shows a message within the margins if the particular person you talked about does not but have entry to your doc.

In case you simply need to kind an individual’s identify, you possibly can nonetheless do this. The contact hyperlink solely turns into energetic when you first kind @ adopted by a contact identify. The names show in a different way in Google Docs: a typical identify appears like your whole different plain textual content, whereas a contact hyperlink shows surrounded by grey (Determine D).

Determine D

Screenshot that shows Andy Wolber with gray around it (the active contact link) and two lines below, plain text Andy Wolber (no gray).

You should still kind customary, non-linked contact names in a Google Doc. Solely if you kind @ adopted by a reputation will you create a contact hyperlink. Within the screenshot, the identify with the grey round it provides a contact hyperlink, with the identify under shows in customary plain textual content.

regulate the contact information displayed

You would possibly @ point out your personal identify in a Google Doc for an instance of the information displayed. Then, go to your Google profile so as to add, modify or take away data, as wanted (Determine E). You possibly can add hyperlinks to websites corresponding to Twitter, LinkedIn or different public web sites and assets. For many information fields, you might select to limit entry to solely you, folks in your group or anybody.

Determine E

Screenshot of a portion of the author's Google profile page, with links to Twitter, LinkedIn, TechRepublic, and occupation, work, and education history displayed.

It’s possible you’ll make modifications to your Google profile to regulate the data the system shows about you in a Google Doc. In case you use a Workspace account, you might must contact an administrator if organizational data must be up to date.

Word: In case you use a Google Workspace account, some data could also be managed by your group’s administrator. Contact your Workspace administrator with the intention to make modifications to organizational information you possibly can’t edit.

How would possibly you utilize contact hyperlinks in a Google Doc?

Wherever you need to encourage folks to attach, you would possibly use a contact hyperlink as a substitute of a plain textual content identify. For instance, in a mission doc that lists staff members you would possibly modify every particular person’s identify to be an @ point out contact hyperlink. Gross sales or advertising recordsdata, technical documentation, mission proposals and speak to lists all would possibly profit from contact hyperlinks. In a faculty, a contact hyperlink on a syllabus would possibly make it simpler for college students or dad and mom to hook up with a instructor. 

How do you utilize @ talked about contact hyperlinks in Google Docs? What kinds of paperwork have you ever up to date to benefit from this characteristic? Let me know, both within the feedback under or on Twitter (@awolber).

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